Gin and Bear It!® will:
· Be the sole provider of all beverages at the event unless previously agreed.
· On behalf of the client obtain any alcohol license required for the event subject to there being no reason for any required license being refused by the Licensing Authority. Bar opening times will be subject to approval by the relevant authorities.
· Supply all equipment needed for the event.
And will require:
· A 13amp power supply at or near to the bar location and a flat surface for the bar.
· sufficient access to the venue prior to the start of the event to provide and assemble the required goods and equipment and sufficient time between the closing of the bar and having to vacate the venue to enable all goods and equipment to be dismantled, removed and loaded into waiting vehicle/s.
We use our classic Morris Minor, “Aubrey”, to bring our services to you. The car also forms part of the bar set up. It is necessary to have space for the vehicle to be parked next to the bar space unless otherwise agreed before the event. It is therefore essential that no parking restrictions apply that might prevent us from carrying out these activities and that sufficient space is available to enable us to carry out these tasks. If suitable and sufficient space is not available and/or we have to park illegally, you will be responsible for payment of any non-endorsable fines. Please note: Under no circumstances will we park or unload in any area where our vehicle(s) may be towed away, clamped, locked in or where we may be liable for an endorsable penalty/commit an endorsable offence. The decision of our driver(s) shall be final with regard to any issue relating to parking, or vehicle/staff safety. Should any issue arise relating to these matters, our driver(s) will contact you or your appointed event representative in order to discuss suitable alternatives.
Our glass hire is free of charge but we do charge £1 per breakage or loss. We will use polycarbonate glasses unless otherwise agreed before the event. Quite often a venue will not allow the use of real glass in an outdoor situation.
When a deposit is paid it secures the date of the event and our time, we will not take on any other work which will affect your event. Once a deposit is received we will start all the relevant proceedings for the event such as ordering stock and securing the licences needed. All deposits are non-refundable until after the event. Payment must be received and cleared into our bank in full by 5 working days before the event. If you haven’t paid a deposit your event is not secured and we may take other bookings.
Responsible drinking At Gin & Bear It!®
We always encourage responsible drinking and act within the law. We reserve the right to refuse to serve anyone who is intoxicated. If you or any of your party are lucky enough to look under the age of 25, firstly we’re jealous, secondly please don’t be offended if we ask you for proof of age. We operate the Challenge 25 scheme at all parties and events private or public. Please see legal gubbins by pressing this link below for more information: Challenge 25
Cash bars and tab bars
If you book a bar with us and have 100 guests or over attending your event there will be a minimum spend of £1500 on the bar unless previously agreed otherwise. If you have under 100 guests attending your event there will be a minimum spend of £1000 unless previously agreed.
If the minimum spend is not met then it will be taken from your deposit or if the deposit is not enough you will be invoiced the difference.
Wedding toast packages
If you book a wedding toast package with us this will be based on a minimum of 50 guests and a minimum of one and a half hours serving time. Payment is required 5 working days before event and deposit is non-refundable until after the event. Costs for breakages/losses remain as £1 per glass.
Payment of invoices
We require the full payment of invoices within 3 working days after events. Promotions, products and prices All of our prices are subject to change. All of our products can change depending on availability. All of our promotions are valid from the date they were added to our website and can change.
Photo credit : Sarah Olivier